Terms & Privacy

Download and read the updated CIOPORA Academy Terms and Conditions (September 2020):

Privacy policy: 

At CIOPORA, we are committed to protecting and respecting your privacy. 

​The privacy and security of the information provided by the participants of our workshops/webinars and other visitors of our website are highly important to us. Therefore, we would like to explain how, why and when we collect personal information about you and the rights and choices you have in relation to your personal information, according to the GDPR (General Data Protection Regulation 2016/679) and other applicable data protection regulations: 

  • Who we are 
  • Who is collecting your data? 
  • Why do we collect information about you? 
  • What type of information is collected? 
  • How is your information used? 
  • How long will the data be stored for? 
  • What is the legal basis for processing your data? 
  • How is your data protected? 
  • What rights do you have with respect to your data? 
  • Download full list of cookies we use. 

Should you have any questions regarding this policy and our data processing practices, please send us an email to info@ciopora.org with a copy to anna.kaehne@ciopora.org, or write us to our postal address: 

Deichstrasse 29 
20459 Hamburg 

We reserve the right to update this privacy policy at any time, if necessary. This policy was last updated in July 2021. 

Who we are: 
CIOPORA is the International Association of Breeders of Asexually Reproduced Horticultural Varieties.  Breeders of such varieties account for two-thirds of all Plant Variety Rights (PVR) titles in the world.  Since the association’s foundation in 1961, CIOPORA has represented such breeders in all matters of Intellectual Property (IP) Protection and has worked to foster an environment throughout the world in which the creativity and innovation of its members can flourish.  CIOPORA is a member-based, non-profit Swiss organization with an administrative office in Hamburg, Germany.   

Who is collecting your data? 

The data you provide us via the registration for our workshops/webinars is collected and stored by the CIOPORA Office. In some cases, where CIOPORA uses external online services, such as but not limited to WordPress, Ticket Tailor (event registration), your data is also processed and stored according to the terms of use and the privacy policies of these external service providers.  

We do not share your data with any other third parties, unless 

  • You provide us with your consent pursuant to Art. 6 (1)(a) GDPR; 
  • The disclosure is permitted by law and is required for the fulfilment of contractual obligations under Art. 6 (1)(b); 
  • There is a legal obligation from CIOPORA to disclose your data under Art.6 (1)(c) GDPR; 
  • The disclosure is necessary for the enforcement, execution or defense of legal claims and there is no reason to assume that you have an overriding interest requiring non-disclosure according to Art.6 (1)(f) GDPR. 

Why do we collect information about you? 

​To be able to contact you, we collect certain personal data that allows us to identify you and to connect with you. Our regular communication with you via the CIOPORA Academy and CIOPORA newsletters, including the CIOPORA IPisodes, updates on IP and related business practices, event invitations and announcements, constitutes the core of our relationship with you and is one of the services CIOPORA provides you. 

We do not process or analyze your data in any other way than for the purposes provided for in this policy. Should we need to use your personal information for a purpose other than that for which it was collected, we will request your consent prior to carry any further processing.  

What type of information is collected? 

CIOPORA collects only the data necessary for your identification and communication with you, including your full name, your business email or an alternative email address you provide us with, your position, your company, its postal and billing addresses, telephone, and fax. 
How is your information used? 

​CIOPORA uses your data for mere communication purposes, i.e. newsletters, invitations and the IPR related announcements. The data collected by CIOPORA are not in any form provided to third parties without your explicit consent. 

How long will the data be stored for? 

​For the purposes of event organization in the framework of the CIOPORA Academy, CIOPORA stores your data from the moment you register for one of our events. After events commence, the data are archived to enable the tracking of your educational progress withing the program. Your consent will be requested for any further communications. 

​What is the legal basis for processing your data? 

​CIOPORA uses your data in framework of the CIOPORA Academy to fulfil its contractual obligations to you as a learner. 

​How is your data protected? 

​CIOPORA operates with adequate technical and organizational measures to help protect your data against loss and unauthorized access. 

​What rights do you have with respect to your data? 

​CIOPORA is committed to providing you with a complete access to your personal data. Upon your request, CIOPORA will update any of your personal data where it is incorrect, incomplete or outdated. You also have the right “to be forgotten”, where, upon your request, CIOPORA will delete any of your personal data. 

​Download the complete list of cookies we use: